We have recently been asked to demonstrate our fuel/mileage by attaching a fuel receipt to our monthly expense claims that at least covers the amount requested. Is everyone else suddenly having to do this? It's quite laborious given that each journey is individually itemized by MSCOnline? Isn't part of the recompensed ~28p\mile (which is low IMHO and needs to be redressed) for wear & tear? Does this mean the fuel receipt amount is bears little resemblence to the figure claimed?
Does the MET have an understanding with HMRC? Do volunteers need to be burdened with receipt proof?
Expenses - Mileage Receipts
Started by
sarin
, Feb 07 2012 04:06 PM
17 replies to this topic
#2
Posted 07 February 2012 - 04:38 PM
its about the VAT and not tax.
You need to have a receipt that shows more than the fuel you are claiming for the month.
So if you make ten trips at 10 miles (£2.80) - you need a receipt to show fuel purchased more than £28, bought within the month you are claiming. You only need one reciept or more to get you over the value.
It is starting to role out accross the Met but some boroughs are doing it more than others.
You need to have a receipt that shows more than the fuel you are claiming for the month.
So if you make ten trips at 10 miles (£2.80) - you need a receipt to show fuel purchased more than £28, bought within the month you are claiming. You only need one reciept or more to get you over the value.
It is starting to role out accross the Met but some boroughs are doing it more than others.
#3
Posted 07 February 2012 - 04:42 PM
http://1.bp.blogspot...8/s400/bad1.jpgits about the VAT and not tax.
You need to have a receipt that shows more than the fuel you are claiming for the month.
So if you make ten trips at 10 miles (£2.80) - you need a receipt to show fuel purchased more than £28, bought within the month you are claiming. You only need one reciept or more to get you over the value.
It is starting to role out accross the Met but some boroughs are doing it more than others.
Not sure if this will work but sums up my understanding of this idea of collecting receipts for petrol.
How can the Met claim the VAT back on something which they have not purchased? Surely this is tax fraud...
#4
Posted 07 February 2012 - 04:50 PM
So if you claim £28 in petrol and have a receipt for £30 they claim the VAT back on the £28.http://1.bp.blogspot...8/s400/bad1.jpg
How can the Met claim the VAT back on something which they have not purchased? Surely this is tax fraud...
#5
Posted 07 February 2012 - 05:09 PM
The 28p is not just for fuel though is it? It is supposed to cover the wear/tear on the vehicle too!
What happens when you have a very efficient car or a hybrid that you may only put £50 of fuel a month into but your mileage claims come to say £75?
(not a dig at you SBG just playing devils advocate)
What happens when you have a very efficient car or a hybrid that you may only put £50 of fuel a month into but your mileage claims come to say £75?
(not a dig at you SBG just playing devils advocate)
#6
Posted 07 February 2012 - 05:25 PM
I quite agreeThe 28p is not just for fuel though is it? It is supposed to cover the wear/tear on the vehicle too!
What happens when you have a very efficient car or a hybrid that you may only put £50 of fuel a month into but your mileage claims come to say £75?
(not a dig at you SBG just playing devils advocate)
not my rules !!
#7
Posted 07 February 2012 - 06:53 PM
Another fine example of the MPS not understanding that MSC 'expenses' are different to regulars. MSC officers are not using their vehicle for 'business use' and therefore the Job can't claim the VAT back.
Not my rules :
http://www.hmrc.gov..../motoring.htm#6
http://www.is4profit...l-recovery.html
Not my rules :
http://www.hmrc.gov..../motoring.htm#6
http://www.is4profit...l-recovery.html
Edited by crunchybits, 07 February 2012 - 06:59 PM.
#8
Posted 07 February 2012 - 07:53 PM
That's very valid point actually, I would imagine for it to be classed as a Business Journey the duty hours would also need to start from when you leave home too?
Other wise your just commuting, and in most places you don't get paid to commute to your place of work!
Other wise your just commuting, and in most places you don't get paid to commute to your place of work!
#9
Posted 07 February 2012 - 08:21 PM
Yup good point indeed. I think SBG needs to send that upwards!
#10
sarin
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Posted 13 February 2012 - 12:33 AM
I think we need a few accountants to speak to Finance... hmm..
#11
Posted 13 February 2012 - 09:02 AM
Has been done already.......I think we need a few accountants to speak to Finance... hmm..
#12
Posted 13 February 2012 - 10:39 AM
And of course this raises the whole question about the type of insurance required to travel to and from duty ....
#13
Posted 13 February 2012 - 09:08 PM
The 28p per mile can also be claimed against cycle use. Hope they don't want some kind of receipt for that...
#14
Posted 13 February 2012 - 09:32 PM
Also be aware that you can claim without receipts if you lose them by producing a written letter explaining what happened and what the claim is for with details.
#15
Posted 17 February 2012 - 12:32 PM
Called the central finance team about this and was told the new SOP is going to be enforced from 1st April and it does require petrol receipts.
#16
CallumMcBrearty
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Learning the Ropes
Posted 16 March 2012 - 03:44 AM
And of course this raises the whole question about the type of insurance required to travel to and from duty ....
on that note, I am technically classed as unployed insurance wise and only have Social Domestic and Pleasure insurance cover, do i need to inform my insurers of my being a special and do I also need to change the class of insurance to include commuting? the last thing i want is to have an accident en route to/from duty and for that matter what about when im training, and then my insurers say im not covered (they are slimy as im sure you all know)
Callum
#17
Posted 16 March 2012 - 05:06 PM
You do not need to produce fuel receipts for claiming mileage...
The Central Financing Team will only process claims for mileage if the journey "from" and "to" must contain postcodes, as these are checked using AA route finder... and MUST match! That is the route / mileage you can claim for, not the actual route should you choose a different route.
So, I suggest you check your journey with AA route finder, and print it off and attach it.
The Central Financing Team will only process claims for mileage if the journey "from" and "to" must contain postcodes, as these are checked using AA route finder... and MUST match! That is the route / mileage you can claim for, not the actual route should you choose a different route.
So, I suggest you check your journey with AA route finder, and print it off and attach it.
#18
CallumMcBrearty
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Learning the Ropes
Posted 16 March 2012 - 09:13 PM
You do not need to produce fuel receipts for claiming mileage...
The Central Financing Team will only process claims for mileage if the journey "from" and "to" must contain postcodes, as these are checked using AA route finder... and MUST match! That is the route / mileage you can claim for, not the actual route should you choose a different route.
So, I suggest you check your journey with AA route finder, and print it off and attach it.
and if there is diversions and or road works or another reason for a diversion....? or what if i stay at my partners house in north london? travelling there the "direct route" is about 5 miles less than the quick route but it takes 4 times as long at almost any time of day. im not having my bike overheating because i spent an hour and a half filtering through traffic on a racing bike.
surely nobody would take a longer route than was nesesary to get to or from a duty?
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